Senior HR Operations & Executive Specialist (BambooHR) (Remote)

Senior HR Operations & Executive Specialist

We are seeking an exceptional Senior HR Operations & Executive Specialist to serve as a strategic partner to our leadership team. This high-visibility role requires deep expertise in BambooHR and modern HR technology suites. You will take full ownership of our HR infrastructure: managing candidate pipelines, screening resumes with sharp discernment, drafting offer letters, maintaining compliance, and providing high-level executive support.

Position Overview:

HR Systems Management & BambooHR Administration (Core Focus)

  • BambooHR Mastery: Own the administration of BambooHR—managing employee records, onboarding workflows, time-off tracking, performance metrics, and custom reporting.
  • Tech Stack Optimization: Maintain and optimize integrated tools (ATS platforms like Greenhouse/Lever, DocuSign/PandaDoc, Slack, and Google Workspace) to ensure seamless data flow.
  • Compliance & Records: Ensure digital employee files, contractor agreements, tax docs, and compliance records remain confidential and flawlessly organized.

Talent Acquisition & Onboarding

  • High-Level Resume Screening: Review high-volume candidate submissions, evaluating capability, trajectory, and culture fit beyond surface-level keywords.
  • Contract Generation: Draft, customize, and execute error-free offer letters, contractor agreements, and compensation packages.
  • Onboarding Workflows: Build and execute structured BambooHR checklists for a seamless, world-class onboarding experience.

Executive Support & Operations

  • Meeting Moderation & Action Tracking: Prepare meeting agendas, attend strategy calls to capture structured action items, and drive execution.
  • Calendar & Priority Management: Triage executive scheduling, manage inbox priorities, and keep leadership focused on core goals.
  • Process Documentation: Author and maintain comprehensive SOPs, employee handbooks, and internal policy guides.

Qualifications & Requirements:

  • BambooHR Expertise (Mandatory): Proven, hands-on administration experience in BambooHR (custom reporting, workflow automations, database management).
  • HR Tech Stack Fluency: Proficiency across modern ATS platforms, digital signature tools (DocuSign/PandaDoc), and Google Workspace.
  • Proven Track Record: 4+ years in HR operations, recruitment coordination, or high-level executive support roles.
  • Language & Communication: Native or near-native written and spoken English with sophisticated executive presence.
  • Core Qualities: High cognitive ability and discernment, relentless attention to detail, proactive process ownership, and 100% discretion with sensitive data.
  • Work Setup: Quiet home office, high-speed fiber internet, and a reliable power backup system (Inverter/UPS required for South Africa applicants).
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