Virtual Assistant in Real Estate Industry

This is a remote position.

Virtual Assistant – Real Estate (English & Spanish)
Location: Fully Remote
Employment Type: Full-time / Contract
About the Role
We are seeking a proactive and detail-oriented Virtual Assistant with experience in the real estate industry to support our client relations, administrative operations, and lead management. The ideal candidate is fluent in English and Spanish, confident in client communication, and comfortable working independently in a remote environment.
Communicate professionally with clients, agents, and partners via phone, email, and WhatsApp (in both English and Spanish).
Manage client inquiries, schedule appointments, and follow up with leads.
Maintain and update CRM systems with accurate client and property information.
Prepare and send property listings, presentations, and follow-up emails.
Coordinate with agents and marketing teams to ensure listings are current and client needs are met.
Perform basic research on properties, neighborhoods, and real estate trends.
Support administrative tasks such as calendar management, file organization, and data entry.
Assist with social media posting and light marketing coordination when needed.

Requirements

Requirements
Fluency in English and Spanish (spoken and written).
Previous experience in real estate, property management, or a related administrative role.
Strong communication and customer service skills.
Excellent organizational and time management abilities.
Proficient with CRM tools (e.g., Zoho, HubSpot, Salesforce) and productivity platforms (Google Workspace, Slack, Trello, etc.).
Reliable internet connection and a quiet, professional workspace.
Self-motivated, detail-oriented, and able to work with minimal supervision.
Preferred Qualifications
Familiarity with U.S. or international real estate processes.
Experience handling inbound and outbound client calls.
Knowledge of social media platforms for business (Instagram, LinkedIn, Facebook).

Benefits

Remote, work from home

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...